As you train a new Bible study leader, how do you know when the person is ready to lead a separate group? When should you move an apprentice from the “You do, I help” to the “You do, I watch” stage of training? If we advance people too quickly, they may burn out and give up. If we move them too slowly, the training could become stagnant and lifeless. What are the signs of a good balance?

Rick Bolin (2011), Creative Commons

1. When they don’t need your direction to prepare

Of course, no leader matures beyond the need for continuing education. But over time, apprentices should become increasingly self-sufficient. They should be able to figure out the main point of a passage. They should be able to develop good questions. They should be able to launch a study well. They should find greater comfort in studying the word and greater ease in teaching it to others. Your 1-1 meetings should focus more on shepherding the people in the group and less on the mechanics of leading the group.

2. When they don’t need your help to succeed

Of course, no leader matures beyond the need for assistance and feedback. But over time, apprentices should become increasingly effective. They should be able to observe group dynamics and shift their plan according to the needs of the moment. They should be able to hear what people say and ask good follow-up questions. They should have built strong trust with regulars, and they should know how to welcome newcomers. They should model good Bible study skills and teach them to others. Your presence at small group meetings becomes less about helping the apprentice see the obvious and master the basics; it becomes more about observing—so you can later reflect to the apprentice—the extreme or unusual situations.

3. When they don’t need your charisma to inspire

Of course, no leader matures beyond the need for refreshment and reminder. But over time, apprentices should become increasingly self-motivated. And their motivation should increasingly inspire others. They should be able to articulate a clear vision for the group. They should be able to instruct, remind, encourage, and inspire others to Christlikeness. They should rely more on the Lord than on the trainer to relieve their stress, strengthen them with grace, and to move others to action. You can continue coaching, even from afar, but the life of this leader and this group must not depend on your ability to cast a compelling vision.

4. When they don’t need your encouragement to persevere

Of course, no leader matures beyond the need for comfort and encouragement. But over time, apprentices should become tougher and more committed to the cause. They should be able to face some opposition or setbacks without crumbling. They should know to get enough rest and nourishment to enliven them through tiredness. They should know why they believe the Scriptures to be worth studying, so they can press on when it feels tedious. They should find some creativity to freshen up routine, boredom, or persistent unresponsiveness with group members.

5. When they ask for more

I gave this as a sign for when they’re ready to help, and for when they’re ready to lead. I keep it on this list, because it’s so crucial for any training. If your apprentice has no ambition to reach people, grow people, serve people, improve things, influence outcomes, honor God, or move forward—you should ask some hard questions, of both the apprentice and yourself. But when a godly drive for more compels the apprentice to launch a new group, God be praised. His kingdom is not dependent on you, and the Lord of the harvest is sending more laborers to work his fields.

I hope your training has this end in sight: Preparing apprentices to fly on their own. Too few parents have this vision for their kids. Too few supervisors encourage this ambition with their employees. And too many Christian leaders, busy keeping themselves at the center of their ministries, fail to launch more warriors into the foray.

When the time comes, may we find the courage and influence to launch the next generation of leaders.

I’ve written about how to coach a Bible study apprentice before and during a small group Bible study meeting. Once the meeting is over and you meet to debrief, what should you cover?

The Dangers

First, don’t be afraid to speak truth. You are coaching this apprentice, after all. Of course you should share evidences of God’s grace and highlight what went well. But don’t avoid sharing what could improve for the future.

Second, avoid the urge to criticize everything that went wrong, even if you’ve got an exceptionally teachable apprentice who asks you to speak frankly. Don’t do this to your apprentice because God doesn’t do it to you. Imagine how you’d feel if God revealed every weakness, sin, and failure of yours at one time. Even if you just sang, “Take my life and let it be consecrated, Lord, to thee,” the Lord is merciful and compassionate. He instructs us piecemeal over the course of a lifetime. Take the same approach with your apprentice.

Third, avoid the tendency to nitpick. Keep in mind that there are some things your apprentice can never go back and fix. Once they’re done, they’re done; you can help the apprentice to move on by not highlighting all the things that should have been different. Just focus on the things that will help this person to improve.

Gabriela Grosseck (2010), Creative Commons

My Approach

1. Highlight many things that went well.
2. Mention one or two patterns for improvement.
3. End with more positives, focusing on the good results God brought about.

I’ve read some who ridicule this “criticism sandwich” approach (positive-negative-positive) because it can certainly be done in a trite and patronizing way. But when it comes out of love and has real substance to it, this approach helps leaders build influence. Would you prefer for your apprentice to come to your meetings dreading the laundry list of failures to be aired once again, and expecting to be labelled as weak if offense is taken? Or would you prefer for the apprentice to come with delight and eagerness, knowing that much profit and encouragement will come from the feedback offered?

Let me explain the process a bit further:

• Be as specific as possible with the encouragement. Don’t settle for “it went well.” Be ready to show the apprentice what went well. For example, “The way you transitioned us from mingling to the beginning of the study was really clear. Everyone knew what to expect.” Or, “I know that Sam can be overly talkative. When he went off on his uncle’s latest surgery, you did a great job hearing him with compassion while also drawing his attention back to the topic at hand.”
• Notice that point #2 is about mentioning patterns for improvement. If a single mistake was made, let it go. Perhaps the apprentice already noticed it and will self-correct. But if a pattern of the same mistake kept occurring, talk about it. And pick just one or two of these patterns to reflect and ask the apprentice to work on the next time.
• Make sure you end by making much of God, not the apprentice. In part 3 of the feedback, focus on the tangible results you saw from the apprentice’s leadership of the meeting. For example, “When you asked your final application question, Robert really perked up. I think the Lord was working in him, and he used your question to get Robert’s attention!”

Not My Approach

I can’t take credit for this threefold approach to offering after-the-fact feedback. I learned it from others, and we can see it in the Scripture. For example, look at John’s approach to offering feedback in his third letter. John wrote a prior letter to a congregation of Christians (2 John), but this letter was ill received by some. John has some feedback for one of the leaders to help him address these issues for the good of the church.

• 3 John 1-8: John gets very specific about what has gone well. Fellow believers have testified to Gaius’s firmness in the truth (3 John 3). Gaius stands firm also in love (3 John 5), shown by his welcoming of missionaries and sending them out refreshed (3 John 6-8).
• 3 John 9-10: John highlights a persistent pattern that must be addressed. Diotrephes, presumably another leader in the church, promotes himself, disregards John’s apostolic authority, and speaks slanderous nonsense. He doesn’t welcome missionaries, and he coerces others to shun those who do. Something must be done. John will deal with it when he comes, but perhaps his letter seeks to embolden Gaius to steadfastly oppose this wrongdoing in the meantime.
• 3 John 11-15: John closes with evidences of God’s grace within the church. Another man named Demetrius has a strong reputation for goodness and truth. John affirms this reputation, possibly suggesting Demetrius as a replacement for Diotrephes on the elder board. Regardless, an in-person meeting will take place between John and Gaius, and many greetings are sent Gaius’s way. Though the problems may not be ignored, Gaius has much to be encouraged about.

Developing Laborers

In training Bible study apprentices, we strive to raise more laborers for the harvest. We aim to encourage and strengthen them in their labor. And we want to keep them aware of one or two things they can practice for improvement. Such clarity in our training will root them in the gospel, motivate them to lay down their lives, and enable them to overcome adversity. And with such personal training, the Kingdom of God advances in the earth.